How to Organize a Neos Sprint
Want to help push Neos forward and bring the community together? Organizing a Neos Sprint is easier than you think – and it’s a great way to make a real impact. Here’s how you can get started:
1. Define a Timeframe
Choose a few days that give enough room for collaboration – sprints usually last between 2 and 5 days. Avoid public holidays or major event overlaps, and try to plan with some lead time.
2. Pick a Location
You can host the sprint in an office, co-working space, or even a quiet meeting room – whatever works best for your group. Make sure there’s enough space, Wi-Fi, and power.
Want to keep it flexible? Combine it with remote participation so others can join from anywhere.
3. Choose a Theme (Optional)
While some sprints are open-ended, it helps to have a rough focus or goal – for example:
“Improving the Neos UI,” “Working on Neos 9 features,” or “Exploring new content editing concepts.”
You can also build on recent community discussions.
4. Find an Organizer (That’s You!)
As the organizer, your job is to bring people together and handle basic logistics. You don’t need to be a core team member – anyone from the community can do it!
Accommodation
As always, participants are responsible for arranging their own accommodation.
However, as the organizer, it’s super helpful if you provide a short list of recommended hotels, hostels, or guesthouses that are easy to reach from the sprint location.
Ideally, your list should include:
- the name of the accommodation,
- address,
- a link to the website or booking platform,
- and a brief note on how far it is from the sprint venue (e.g. “5-minute walk” or “direct tram connection”).
You can also add helpful notes like price range, whether breakfast is included, or tips for public transport connections.
This small gesture can make travel planning much easier—especially for those coming from out of town.
5. Set Up a Sign-Up Link
Create a quick sign-up using tools like Doodle, Framadate, or a simple form. This helps estimate participation and gather contact info.
6. Share It with the Community
Once you have the basics in place, spread the word via Slack, Discourse, social media, and neos.io. Need help with marketing or visibility? We’re here for you. Please reach out to us (@marika, @Marc or @markusguenther on Slack) so that we can announce the sprint in neos.io!
We’re Here to Help!
If you’re planning a sprint and need support – whether it’s with organizing, finding a location, choosing topics, or promoting it – feel free to reach out to the Neos Core Team anytime. The best way to reach out is via Slack @marika, @marc or @markusguenther!
We’re happy to help make your sprint a success.
Below you’ll find a template for your Sprint Post. Feel free to use it:
Catchy Headline for your Sprint
Short introductory text who organizes the sprint, where and when.
Attendance
If you plan to join the sprint, please make sure to fill in the Doodle to help us plan better:
[Doodle Link]
Sprint Location
Address of the Sprint location
if applicable, room etc.
Accommodation
Please organize your accommodation independently.
Here are a few suggestions close to the sprint location:
| Hotel | Address | Distance | Rate |
|---|
Costs & Sponsoring
If you or your company would like to sponsor part of the sprint (e.g. drinks, food), please get in touch with Organizer.
Confirmed Supporters:
- name Sponsors or Supporters e.g. Catering, Party…
Note: As usual, everyone takes care of their own accommodation.
Activities & Extras
feel free to announce planned activities such as sightseeing tours or whatever cool comes to your mind! 
We’re looking forward to welcoming you in …